The Quorn™ Family Tennis Cup provides families with the opportunity to play tennis in an informal, fun competition run by their local venue.
To get started, head over to your events module in your admin area.
Click on the blue 'create new' button on the top right of your screen and the following overlay will appear:
Click on the green logo for "Quorn™ Family Tennis Cup" to create a new competition.
On the next screen you can enter in the competition info:
You can upload a cover photo of your own (by clicking on the 'browse' button, or leave this section blank, to insert the default image which will look like this):
Click on the blue 'save event' button to save your data/changes.
The following screen will display:
Click on the blue '+ add activity' to enter activity details - the following screen will display:
For all Quorn™ Family Tennis Cup Competitions - the gender will be 'mixed' and the entrants will be doubles.
Enter your ball colour, event name, entry fee per player, start/finish times and description.
In the screen shot above, you will also see where to add a 'custom image' (or keep the default image). When finished, click on the blue 'save activity' button at the bottom of the screen to keep your data.
Your activity will display on the next screen:
From here you can edit this activity, add another activity or add attendees. When published, your Quorn™ Family Tennis Cup will be bookable online and this is the recommended pathway for attendees to join your competition, however you do have the option to add attendees manually via the admin area.
Click on the blue '+ add attendee' button if you need to add attendees to your activity now.
The following screen will display:
On the screen above, you can enter new contact details or click on the dial to select a contact already registered with the club.
Click on the 'show consents' to see the consents you have set up in the system. Once displayed, these can be selected by placing a tick in the tick box next to each consent.
Click on the button to '+ add friend/family member to this group'
The following screen will display, with spaces to enter details about the group member:
Additional members can be added in the same way. To remove group members, click on the 'remove group member' button.
Click on the blue 'save' button when finished.
You will be returned to the previous page showing the original attendee + the group member. Click on the blue 'save' button here to save the group.
Return to the competition details page.
Looking at the tabs at the top of your competition info, other options available allow you to set up email reminders - click on that tab to enable reminders:
Click on the blue 'save changes' button to keep your reminder options. Click on 'publish event to website' to make the competition available to book online. Click 'view event online' button to see how the players will book your event:
Players can click on the blue 'book' button, and the following screen will display.
The basket in the top right will show the number of places that have been booked (per player). Each doubles group will need to purchase two places. To book the second place, the player clicks on the basket - the following overlay will appear:
The player will click on the 'book now' button shown above to add more players to the competition shopping basket. The following screen will display:
Here, the player can add other names already associated with their account - or - click on '+ add teammates' to add new names. The following screen will display:
After adding all the required names, players can click on the blue 'save contacts' button
and then click on the link: << back to your booking to continue with the booking confirmation process.
The box showing 'you' will mean the name of the person who is logged into ClubSpark. For doubles groups, the names should be added in multiples of two. The price "per player" is displayed in the top right corner. Four players for this example will cost £10.00.
Online payment is not accepted at the moment - your players will be asked to bring their entry fee with them on the day.
Players will be asked to accept T&Cs and give/withhold consent to data usage.
At this point, the player can confirm this booking or book more sessions from the competition. When confirmed, the following booking confirmation will show 'on screen' - with the option to book more sessions after confirmation.
Administrators will be able to see who has booked onto the competition via the events module. The competition we created earlier will be displayed with the number of registrants.
To see which activity has been booked, click on the 'view' button to the right of the competition name:
The details page will display as above. From here you can click on the attendees tab:
To find which activities your registrants have booked onto - click on the link to 'print documents':
The options on the overlay will be:
Booking register (to print a booking register with the names of your players listed, to use on the day of the competition)
Walk-ups register (to print a blank register for people who turn up on the day)
Data capture notice & guidelines (please print the notices here to display clearly at your venue on the day of the competition)
Sessions bookings (to print a list of names for each activity) - see the screenshot below
For more information / troubleshooting the event module or competitions, please contact our support team on: firstname.lastname@example.org
For more information about competition categories / results / results manager please, contact the LTA Competitions team on: email@example.com