Adding a Session to an Event

Sessions are activities that will happen during your event. You can have one or many events to register on each day. For example, you may want to offer age related activities - such as a session for 4-8 year olds and one for 8-12 year olds or different types of activities, i.e. a cardio session, a group session or a session where your members can bring a friend. You can set these at different times of the day, or you can just have 'an open day' where you ask people to register and they just turn up. There are no limits to how many sessions you want to add. 

The steps within the guide are the same for all events, some of the fields may differ depending on what event you are creating. 

First go to the Events module and into the category where the event is which you want to add a session to.

Step 1: Select '+ Add new session'

Step 2: Add the session details:

Status:  This will pull from you event, but you can edit each session individually if you have more then one. 

Activity: Choose an option from the drop down. This will vary depending on what event you have created.

Date:  Select the date you are creating this for. 

Time: Enter Start time

Duration: The length of the session - The range is from 15 minutes to 480 minutes. (480 minutes=8 hours) 

Gender:  Choice of All, Women or Men

Minimum and Maximum Age:  This is not mandatory but you can choose age groups as a guide

Capacity: This is the max number of participants that can register. Once reached capacity- session will show as Full. 

Cost:  This is the cost of the session - not the full event. You can also add a member cost if appliciable (won't appear for LTA Barclays Big Tennis weekend as these are free open days).

Step 3: Select 'Save session', if you want to add another sessions select 'Save and add another session'.

To edit or delete a session go back to the event page, click on the session and select 'Edit session'. Here you can edit existing information of delete the session.