Applying Booking Rules

In this guide, you will be shown how to apply booking rules for members, non-members or anyone with a role at your venue. 

Step 1: To access the booking rules settings for your venue click into the Booking module along the left-hand side of the admin page and select 'Settings' 

Step 2: Then select the 'Manage basic settings' button. 

Step 3: Scroll down until you reach the 'Booking rules' section.

Booking rules allow you to decide:

• How far in advance a booking can be made - 'Advanced booking period (days)'
• How many bookings a player can make - 'Maximum bookings during period'
• Within a given time period - 'Maximum bookings period (days)'
• How long the player will be on court - 'Maximum booking slots per booking'
• What is the minimum time that the player has to book a court for - 'Minimum booking slots per booking'

Example: 

In the example below for "Everyone", with timings previously set as booking slot duration = e.g. 60 minutes - can be described as:

Advance booking period (days) = 7.  This means the player can book up to 7 days in advance of the date they would like to book.

Max bookings during Period = 1. This means the player can make 1 booking for the period. 

The period is set as:

Max bookings period (days) = 1. This means the player can make a booking, every 1 day.
Anything higher than 1, The system will check X days before and after, the date the user is trying to making a booking for. Eg. maximum bookings during a period are 5 and the maximum bookings period in days is 7, this would mean a user is restricted to 5 bookings in an 14 day period as it checks 7 days before and 7 days after the date.

Max booking slots per booking = 4. This means the player can use 4 x 60-minute slots.

Minimum booking slots = 2. This means that that the minimum time of court is 2 booking slots i.e 2 x 60-minute slots = 2 hour minimum time on court

With all of these rules in place, the player can: Make 1 booking, up to 7 days in advance, every day, with a maximum time of 4 hours on the court and a minimum of 2 hours per booking. See below for "Everyone":

Step 4:  You also have the option to add rules and apply these to different types of users. E.g. the advanced booking period for a user with a responsibility as a 'Coach' could be longer than everyone else. You can add further rules by clicking the 'Add row' tab. Please see the image below.

Step 5: Finally, make sure you save any changes you make by clicking on the 'Save settings' button at the bottom of the page before you exit.