In this guide, you will be shown how to apply booking rules for members, non-members or anyone with a role at your venue.
To access the booking rules settings for your venue click into the Booking Module along the left-hand side of the admin page. Select 'Settings' in top right and then 'Manage basic settings' button. Scroll down until you reach the 'Booking rules' section.
Booking rules allow you to decide:
- How far in advance a booking can be made - 'Advanced Booking Period (Days)'
- How many bookings a player can make - 'Maximum Bookings During Period'
- Within a given time period - 'Maximum Bookings Period (Days)'
- How long the player will be on court - "Maximum Booking Slots Per Booking"
- What is the minimum time that the player has to book a court for - 'Minimum Booking Slots'
In the example below for "Everyone", with timings previously set as booking slot duration = e.g. 60 minutes - can be described as:
Advance Booking Period (Days) = 7. This means the player can book up to 7 days in advance of the date they would like to book.
Max Bookings During Period = 1. This means the player can make 1 booking for the period.
The period is set as:
Max Bookings Period (Days) = 1. This means the player can make a booking, every 1 day.
If Max bookings period was set to 7, then the player would be able to make 1 booking, every 7 days. The 7 days would start from the date of booking e.g. Today + 7 more days.
Please Note: this differs in the Booker app - where the booking period is "Today + 6 more days"
Max Booking Slots Per Booking = 4. This means the player can use 4 x 60-minute slots.
Minimum Booking Slots = 2. This means that that the minimum time of court is 2 booking slots i.e 2 x 60-minute slots = 2 hour minimum time on court
With all of these rules in place, the player can: Make 1 booking, up to 7 days in advance, every day, with a maximum time of 4 hours on the court and a minimum of 2 hours per booking. See below for "Everyone":
You also have the option to add rules and apply these to different types of users. E.g. the advanced booking period for a user with a responsibility as a 'Coach' could be longer than everyone else. You can add further rules by clicking the 'Add row' tab. Please see the image below.
Finally, make sure you save any changes you make by clicking on the 'Save settings' button at the bottom of the page before you exit.