ClubSpark is not authorised to provide financial advice. Venues / Coaches should seek financial advice from an FCA approved or authorised advisor.
It is important to ensure that you are operating within the rules as set out by HMRC on Gift Aid.
Generally speaking, Gift Aid cannot be claimed for something which an individual received a service or product for in return, i.e being allowed to make court bookings for free as part of their membership or annual membership. It needs to be classed as a donation.
It is the responsibility of each venue to establish if they are able to claim Gift Aid on certain amounts. Please read this article: https://www.gov.uk/guidance/gift-aid-what-donations-charities-and-cascs-can-claim-on.
To enable gift aid for membership module
Within the Membership Module, when you create your membership packages, you are able to choose if Gift Aid is enabled or not.
When the member comes to make payment (a donation) for their membership, they will be able to declare if their payment is eligible for Gift Aid for you to claim back.
HMRC regulations mean that you can’t claim Gift Aid on donations if:
- the donation was on behalf of someone else or a group of people
- the donation was on behalf of a company
- the donation was made in return for goods, rights or services.
- from non-UK taxpayers
It is also up to the venue to submit the relevant declaration of funds raised under Gift Aid to HMRC.
We understand that many aspects of club financial management are complicated and can require specialist advice. As a result, we provide LTA Registered Venues with access to our specialist legal and tax helpline, operated by a leading commercial law firm. They can provide valuable guidance and advice on a wide range of business-related topics for clubs and coaches, including the following:
- Governance and incorporation
- Tax treatment and advice
- Employment law
- Property law
- Disciplinary and safeguarding regulations
- Data protection & GDPR
How to View Members who have declared Gift Aid
To get a download of the members - you will do this from the view all members.
Step 1: Membership Module - View All Members
Step 2: Select all members and the click the action dots and select Export CSV
Step 3: In column Q - you will see the Gift Aid column - Y or N